Invoices, contracts, forms — processed automatically without human intervention
OCR, classification, and intelligent document processing
Automatic recognition, classification, and extraction of information from documents — invoices, contracts, forms, and more.
Anonymized Reference CaseMid-market construction company · Bad Homburg, 95 employees+
Initial Situation
Accounting processed 800+ incoming invoices monthly by hand — entry in DATEV, review, approval, filing. 3 full-time staff occupied with it.
Solution & Result
Document AI extracts all relevant fields (supplier, amount, line items, taxes) from incoming PDFs and scanned documents, checks against purchase orders, transfers structured to DATEV — uncertain cases go to manual review.
68% of invoices processed fully automatically, processing time from 8 minutes to under 30 seconds, 2 positions freed for strategic tasks.
Your team types the same data every day that is already printed on the incoming documents
- Invoice entry: supplier, amount, line items, tax codes — manually entered into ERP even though all data is in the PDF
- Contracts and forms are scanned, filed, forgotten — no extraction, no connection to systems
- Errors in manual entry lead to reminders, duplicate payments, and costly correction bookings
The AI reads your documents and transfers structured data directly to your systems
- Model trained on your specific document types — suppliers, layouts, special formats — for 95%+ accuracy
- Complete DATEV and SAP integration: data lands directly in the right posting area, no intermediate step
- Uncertain recognitions go to manual review — with a suggestion. Your team only corrects exceptions, not the rule
Scope of Services
What Document AI does for you
OCR & Text Recognition
High-precision text recognition from scanned documents, PDFs, and photos — including handwritten.
95%+ recognition accuracy
Document Classification
Automatic categorization of incoming documents by type, sender, and content.
Invoices, contracts, forms, IDs
Data Extraction
Intelligent extraction of structured data from invoices, contracts, and forms.
Directly into SAP, DATEV, ERP
ERP Integration
Automatic transfer of extracted data to SAP, DATEV, and other accounting systems.
Only exceptions for manual review
Validation & Approval
Workflow for manual review on uncertain recognitions — with clear approval processes.
With clear approval workflows
Processing Statistics
Detailed reports on processing volumes, recognition rates, and efficiency gains.
Weekly quality reports
Our Approach
How we work
Document Analysis
Capture of document types, volumes, and desired extraction fields.
Model Training
Training the AI on your specific documents for optimal recognition rates.
Integration & Testing
Embedding into existing workflows, ERP systems, and extensive acceptance testing.
Operations & Optimization
Ongoing quality monitoring and improvement of recognition accuracy.
Our accounting now processes three times as many invoices with the same team. The AI now recognizes every one of our suppliers — even those with illegible handwriting.
Processable Document Types
Processing status: Manual vs. Document AI
| Metric | Manual processing | With Document AI |
|---|---|---|
| Processing time per document | 5–15 minutes | under 30 seconds |
| Error rate | 2–5% (human) | under 0.5% |
| Availability | Office hours | 24/7 |
| Scalability | Limited by headcount | Unlimited |
| Cost per document | $3–$8 | $0.05–$0.30 |
| ERP integration | Manual import | Fully automated |
Free document test
Send us 20 of your real documents — we show you the achievable recognition accuracy and expected ROI before you commission a project.
Frequently Asked Questions
Everything you need to know about Document AI at a glance.
01Does OCR also work with poor scan quality or handwriting?+
Modern AI OCR achieves very good results even with mediocre scan quality (150 dpi+). Clear handwriting is also recognized — illegible exceptions go to manual review. In the proof-of-concept we test concretely with your documents.
02Which document types can be processed?+
Incoming invoices, delivery notes, order confirmations, contracts, forms, IDs, certificates — essentially any structured document. For each type we train a specialized extraction model.
03Can the solution be connected to SAP and DATEV?+
Yes, those are our standard integrations. SAP FI/AP, DATEV Unternehmen online, DATEV invoice data service — all without middleware surcharge. Additional ERP systems on request.
04How high is the recognition accuracy?+
After the training phase on your specific documents typically 90–97% for structured documents like invoices. We define a minimum threshold in the project for automatic processing — everything below goes to manual review.
05What does Document AI cost?+
Setup and training for one document type (e.g. incoming invoices) from €6,500. Full IDP system with 3–5 document types and ERP integration typically €18,000–45,000. Operations: from €400/month including model maintenance.
06Do the documents stay in Germany?+
Completely. Processing and storage on German servers. For industries with the highest compliance requirements (healthcare, legal, finance) fully on-premise is possible — no documents leave your data center.
Free Assessment Workshop — no commitment
In 60 minutes we analyze your current situation and show you concretely which solution makes sense for your business — with a binding offer within 5 business days.